Uploading Invoices

The SJSU e-Invoice portal is a quick and convenient method for campus departments to submit purchase order invoices to Payment Services for payment processing.

If you are a supplier who wants to submit an invoice for payment, please refer to the instructions on our Invoices and Payments page.

How to Submit Invoices

When a department admin receives a purchase order invoice from a supplier, follow these steps:

• Verify that bill is accurate and that you have received the items being invoiced.
• Check for a valid Purchase Order (PO) Number.
• Submit a Change Order if the payment amount exceeds the PO Encumbrance.
• Upload the invoice to e-Invoice portal.

After Submission

You may receive notifications from CSUBUY requiring further action.  Please respond promptly to when asked to:

• Enter a Receipt - If a receipt is required for payment, login to CSUBUY and Create and Complete a Receipt.
  
  
• Approve Payment - If a receipt is not required, we may need written consent from the department to pay the invoice.