Direct Payment

The following activities are eligible for Direct Payment in the CSUBUY P2P system:

• Attorney Fees
• Freight / Postage / Shipping
• Legal Settlements
• Local & Federal Government Payments
• Medical Service Payments
• Memberships
• Official/Referee Payments
• Permits / Licenses (non-IT)
• Royalty Payments
• Student Union Return of Surplus
• Subscriptions/Publications (non-IT)
• Utilities

The following list of additional activities qualify as "Direct Pay Other." Because eligible activities are updated periodically, always check the Direct Pay - Other Upload Form for the most current list.

• Advertisement/Job Posting
• Athletics Conference
• Athletics Game Guarantees [Non-Services]
• Auxiliary Payment [ex., Research/Tower Foundation Returns or Student Union Rentals]
• Books and Pre-Printed Materials [Library use only]
• Catering for Spartan Shops [Over $5,000 only]
• External Renter Proceeds [Hammer Theater use only]
• Finance Approved Corrections [Must have approval in writing/email]
• Insurance Premiums [Risk Management use only]
• Interlibrary Loan Payment [Library use only]
• JOC/Gordian Group [FD&O use only]
• Master Teacher Agreement Payments [Colleges with SPA Agreements]
• Public Utility Deposits [FD&O use only]
• Tango Purchase [FABS Pre-approved submissions only]

• Login to CSUBUY
• Click on the Miscellaneous shopping tile.
• Click on "Direct Pay Request"
• Select a Supplier
• Go to Form Fields
  • Identify “What is this Direct Payment For?”
  • If it's “Direct Pay Other”, please follow the process below.
• Add to Cart
• Proceed to Checkout
• Submit the Direct Pay Request

Submit a Direct Payment Other Request by following these steps:

• Complete the Direct Pay Other Upload Form.
• Search for the email receipt and print it to PDF.
• Login to CSUBUY
• Click on the Miscellaneous shopping tile.
• Click on "Direct Pay Request"
• Select a Supplier
• Go to Form Fields
  • Locate “What is this Direct Payment For?” and select “Direct Pay Other”
• Add to Cart
• Proceed to Checkout
  • Upload the completed Direct Pay Other Upload Form under Attachments
• Submit the Direct Pay Request

• An itemized invoice is required for direct payments. Itemized is defined as a description of the goods or services secured, the quantity, the amount, tax and shipping charges [if applicable] and total. If paying an individual that does not supply an invoice, a Generic Invoice [pdf] may be submitted.
• The Direct Pay Other Upload Form is required to validate the expense is allowable through the Direct Pay process.
• A Hospitality Expense Justification [pdf] form is required when paying for the provision of food, beverages, and other expenditures related to activities, or special events for the purpose of promoting and furthering the mission of the university.
• An agenda is required for hospitality expenses for employee only events. The funding source may be restricted.