Fee for Service Program

Overview

Facilities Development and Operations (FDO) is responsible for the planning, design, construction, maintenance and operations of the built campus environment, commonly referred to as the physical plant.

These baseline services are provided by Facilities Development and Operations through the General Fund budget allocation.

Services provided by FD&O that are requested by campus entities, departments, units, etc. that go above baseline services and/or are requested to be done outside regular hours and/or before the next scheduled maintenance will incur fees that are to be paid to FD&O by the requesting client.

Request FD&O Service

Maintenance and Operations Services

Routine work includes maintaining, operating, and repairing basic components of the buildings and grounds - e.g., foundations, walls, roofs, stairs, ceilings, floor, floor coverings, wall coverings, doors, windows, utility systems, turf, sidewalks, streets - utilities infrastructure and ancillary facilities or equipment that support basic building operations, and routine custodial services.

Examples of typical, covered FD&O service requests that are covered:

• Moves of furniture or furniture configuration
  • Note: does not include reconfiguring cubicle partition systems
• Hanging of items (does not include personal artwork)
• Roof leaks
• Broken sprinkler heads
• Burned-out lighting
• Heating or cooling isues
• Lock or door repairs
• All building maintenance and repair including painting, flooring, etc, based on frequency schedules and consistent with standardized color sets

Fee for Service Program

Non-Maintenance and Operations Services for General Funded Buildings

Requests for FD&O services by any campus entity must be paid for by that requesting entity if any of the three conditions are met:

• The requested service falls outside of specific task and frequency schedules
• The service is requested specifically by the client to be done outside regular business hours
• Regular FD&O maintenance tasks that are requested before the next scheduled date and time, including but not limited to, painting, carpet replacement, or facilities renovation.

Auxiliaries and External Entities

Self-supporting entities, auxiliaries, and university-associated 501(c)(3)s must pay for all requested facilities services.

Non-SJSU entities that sponsor events held on campus or in SJSU properties must also pay for all requested facilities services.

The university Vice President for Finance and Administration and CFO is responsible for ensuring all allocable costs are recovered from the aforementioned groups. Additionally, CSU Executive Order 1000 states that allowable direct costs incurred by the CSU Operating Fund shall be allocated and recovered based on actual costs incurred.

Fee for Service Rates

Allocation Methodology

Every year, FD&O conducts a review of allocation rates in conjunction with the fiscal budgeting process. Rates will be published annually and organized by trade. Labor rates are calculated using an average monthly salary for each trade classification, including actual benefits costs. Labor rates are calculated on an "Effective" hour's basis (i.e. total working hours, less vacation, average sick time, holidays)

Current rates, effective July 1, 2025

*Fee to be paid by requesting auxiliaries, events, enterprise, and third-party lessees (non-SJSU entities that rent/reserve campus facilities, venues, or grounds).